Uses of Fleet Management Systems
Published On:October 29, 2021 Revised On:March 16, 2023

Uses of Fleet Management Systems

What is Fleet Management Systems? 

Fleet Management Systems (FMS) are digital platforms that track and manage vehicles and technicians. Fleet Management Systems are similar to the concept of a centralised dashboard, whereby managers can use it to display key performance metrics, look at real-time insights and analytics, and use specific tools to assist in making crucial business decisions. 

Fleet Management Systems are utilised by any business that requires commercial vehicles or transportation to function. The primary purpose of a Fleet Management System is to manage all fleet performance and maintenance to increase productivity and help businesses run as smoothly as possible. Companies also use fleet Management to control costs, productivity, fuel management, and compliance. 

Uses of Fleet Management Systems   

Technology and software solutions are used in Fleet Management Systems. These solutions help reduce expenses, enforce driver safety, reduce risk, increase productivity, and schedule preventative maintenance to minimize downtime. 

Fleet Management Systems allow users to keep track of where drivers are on the road in real-time. Businesses, for example, can use this system to keep track of their drivers to see how much longer it would take them to reach their desired destination or whether they are on their way back from delivering the goods. 

Businesses can also use Fleet Management Systems to gain insight into the availability of vehicles on a daily or hourly basis. Furthermore, it can provide business with any new updates on delivery status, accumulated on-road hours, weather alerts, strategic route changes, and more. 

Fleet Management Systems provides easy, quick, and immediate access to various historical reports, such as ongoing maintenance costs, technician and driver productivity summaries, weekly fuel, and mileage logs. 

Fleet Management Systems – Its Solutions  

Fleet Management Systems provides users the option to include specific add-ons solutions under it. These include: 

  • Total Trax Location Services 
  • Total Trax Job Tracking  
  • Total Trax Forklift Monitoring System 
  • Total Trax Battery Optimisation 

1. Total Trax Location Services 

Total Trax Location Services is an add-on component to the Fleet Management System designed to provide critical insights that can strengthen and improve safety, operator productivity, Material Handling Equipment (MHE) utilization, and maintenance goals. 

Total Trax Location Services are cost-effective than other alternatives or competitive solutions. It is also low maintenance and provides greater accuracy and faster speeds when compared to other solutions. 

2. Total Trax Job Tracking  

Total Trax Job Tracking is another additional add-on feature to the Fleet Management System. The device is designed to help users better monitor operations, move inventory more quickly and safely, and identify areas for improvement. 

Total Trax Job Tracking System can be tailored to cater to various business needs. Users can also use this system to create new connections between their activities and businesses to better communicate with suppliers and buyers. This system gives users a competitive advantage and assists them in identifying opportunities for business success. 

3. Total Trax Forklift Monitoring System 

Total Trax Forklift Monitoring System is an advanced computerised platform that provides a real-time, accurate view of all vehicles, operators, and inventory movement within the monitored field area. In conjunction with driver safety data and other data, the system also assists warehouse operations to run more efficiently and safely. 

4. Total Trax Battery Optimisation  

Total Trax Battery Optimisation System is an additional add-on component to the Fleet Management System. The Battery Optimisation tool is designed to improve battery life and reduce maintenance costs. 

Total Trax Battery Optimisation Tool is a battery optimisation tool that provides critical insights to fleet and warehouse managers. The managers would use these insights to act, observe, and report on the battery conditions. 

Applications of Fleet Management Systems 

Fleet Management Systems helps to improve the management of various aspects such as: 

  • Vehicles, equipment, and assets 
  • Repair and maintenance 
  • Emissions and fuel 
  • Drivers, as well as license checks 
  • Workshops and scheduling – Inspections, defect reporting, and audits  
  • Inventory and parts 
  • Management of risks and accidents 
  • Legal and regulatory compliance 
  • Budgeting and forecasting  

Benefits of Fleet Management System 

1. Enhanced Driver Safety  

 Fleet Management System can view near-real-time alerts and notifications about dangerous driving habits such as speeding or hard braking. This feature helps improve the road safety of drivers and reduces incidents of reckless driving among drivers. 

2. Increased Efficiency  

Fleet Management System also increases efficiency as everything is computerized, and employees no longer have to enter data manually. Furthermore, the system generates detailed reports, which fleet managers can determine what action to take next. Fleet managers can share these reports and focus on areas for improvement with their team members. 

3. Present Time Updates and Insights 

The Fleet Management System includes GPS vehicle tracking software, allowing Fleet Managers to keep track of their fleet in real-time and guide vehicles in the right direction when needed. The GPS vehicle tracking software provides an overview of the cars’ location, job completion status, estimated time of arrival, and delivery times. This feature helps to save time and improve customer service. 


With its various uses and applications, Fleet Management Systems enables daily processes in businesses to be better optimized and handled. Before implementing any new system, it is best to conduct extensive research and consider the type of systems that will be most beneficial to any business. Click here to learn more!